Understand Your Pay Slip

The Header section of the pay slip provides information about the pay period including the begin and end dates for which you are being paid and the pay date.

It also includes information to identify you including your Employee ID, Home Department, Home Unit, and Position Number. 

The Earnings section of the pay slip contains information about your earnings for the period. This section will display your regular pay as well as any one-time or other special payments you may receive such as a bonus or overtime. Information in this section includes:

• Description of the pay type.

• Pay Rate for this earnings type. Will be blank for earnings that are based on a flat amount.

• Hours for this earning type. Will be blank for earnings that are not based on hours worked.

• Pay Amount for this earnings type. For earnings that are based on hours worked, this will be calculated as  Pay Rate x Hours = Gross Pay Amount.

Note: If there are more than twelve rows of data, the 13th row will consolidate information from remaining rows. 

The Deductions section of the pay slip contains information about all of the deductions that are taken from your paycheck for the period. This will include Federal and State taxes. It might also include deductions you have elected such as contributions to a retirement plan or for health insurance. Involuntary deductions such as wage garnishments are displayed in this section of your pay slip. Information displayed in this section includes: 

• Description of the deduction.

• Deduction Amount for each deduction type for this pay period.

• YTD Deduction Amount. A year-to-date summary of the amount deducted by deduction type.

Note1: If there are more than twelve rows of data, the 13th row will consolidate information from remaining rows.

Note2: Net Pay reflects a distribution of your earned pay and therefore appears in this section of the pay slip. 

The Totals section of the pay slip displays the following:

• Total Gross Amount. This is the sum of Gross Pay amounts in the Earnings section of the pay slip.

• Total Deductions Amount. This is the sum of deductions for the current pay period.

• Net Pay Amount for the period. Calculated as Total Earnings – Total Deductions, this is the amount you will be paid. You will also find this amount printed in the Deductions section of your pay slip. 

• YTD Gross Amount. A year-to-date summary of your Gross pay. 

This section provides information about how the pay is being distributed, including:

• Nickname of the direct deposit (e.g., default, vacation fund, etc.)

• Check number associated with the deposit.

• Amount of the deposit.

If you have set up multiple direct deposit instructions (also known as net pay distributions), you will see them listed here.

The Fringe Benefits section of the pay slip contains information about employer-paid benefits. Examples include state contributions to retirement and health insurance programs. Information displayed includes:

• Description of the fringe benefit.

• Amount of employer contribution.

• Year-to-Date (YTD) total contribution for this fringe benefit type.

Note1: If there are more than twelve rows of data, the 13th row will consolidate information from remaining rows.

Note2: This section is informational; the amounts displayed are not used to calculate pay. 

Special payroll-related messages will be printed in the Messages section at the bottom of your pay slip.