View & Manage Your Profile Information

Your Employee Profile is where you can view and/or manage information such as work details, position history, contact information, and emergency contacts. It’s accessible through the Profile QuickLink.

View Work Details

The Work Details page is where you will find information about your employment details such as title (title was previously known as Job Class in CPPS), position number, percentage full time, home department, union local, original hire date, last hire date, work location, pay location, supervisor information, assignment type, employment status, probation start date, and probation end date.

Access the Work Details Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Review the information on the page.

Note: Title was previously known as Job Class in CPPS.

Important Information - This page is read-only & cannot be updated

If you find inaccuracies, contact your Payroll or Human Resources professional.

Manage Personal Information

The Personal Information page is where you can make changes to your personal information such as marital status. You can also update your education information, and details related to your military service. If you are a union-covered employee, you can use this page to specify whether your personal information is shared with Colorado WINS.

Access the Manage Personal Information Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Click Manage Personal Information on the carousel (the scrolling menu at the top of the page).

3. Review the information on the page. If no changes are needed, click the Back button at the top right corner of the page to return to the Home Page. If you need to update your personal information, continue to step 4.

Update Your Personal Information

4. Click the Edit button. The Employee Attributes (ATTR) transaction pages opens.

This is a screenshot of the personal information section with a red box around the edit button.

5. Locate and update the fields you want to modify, then click the Update & Close button to save your changes.

Note - Authorization to share personal information with WINS: Select “Yes” if you are a covered employee and wish to have your personal information shared with the CO WINS labor union. Select “No” if you wish to opt out of having your information shared. If you are a covered employee and do not make a selection, your information will be shared.

Note - Social Security Number: You cannot make changes to the Social Security Number (SSN) field. Contact your Payroll or Human Resources professional if changes are required.

This is a screenshot of the Employee Attributes (ATTR) section with a red square around the update and close button.

Important Information - Approval required

Changes to this information will be routed via workflow to your Payroll or Human Resources professional for review and will take effect once approved.

View Position History

The Position History page is where you can view the history of positions you have held with the State. Position History will be available from the date on which Employee Self-Service is deployed.

Access the Position History Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Click View Position History on the carousel (the scrolling menu at the top of the page).

3. Review the information on the page. To view additional details about a position, click the row-level expand/collapse (🞂) icon.

This is a screen shot of the position history screen with a red box around the arrow icon to expand or collapse rows.

Important Information - This page is read-only & cannot be updated

If you find inaccuracies or to gain access to historical data, contact your Payroll or Human Resources professional.

Manage Contact Information

The Contact Information page is where you can view and update your contact details such as home and mailing addresses, phone number, email, and contact name.

Access the Contact Information Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Click Manage Contact Information on the carousel (the scrolling menu at the top of the page).

3. Review the information on the page. To view additional details about a row, click the row-level expand/collapse (🞂) icon. Use the links to view your mailing address phone number, email, and contact name information. If no changes are needed, click the Back button at the top right corner of the page to return to the Home Page. If you need to update your contact information, continue to step 4.

Update Your Contact Information

4. Click the row-level Edit button. The Employee Address (ADDR) transaction page opens.

This is a screenshot of the Contact Information Section with the row in the grid expanded and a red box around the edit button.

5. Locate and update the fields you want to modify, then click the Update & Close button to save your changes.

A screenshot of the Employee Address (ADDR) screen with a red box around the Update and Close button.

Important Information - Approval Required

Changes to this information will be routed via workflow to your Payroll or Human Resources professional for review and will take effect once approved.

Manage Emergency Contact Information

The Emergency Contact Information page is where you can add new emergency contacts and update details for existing emergency contacts.

Access the Emergency Contact Information Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Click Manage Emergency Contact Information on the carousel (the scrolling menu at the top of the page).

3. Review the information on the page. To view additional details about a row, click the row-level expand/collapse (🞂) icon. Use the links to view your emergency contact’s contact information, address, phone number, and email address. If no changes are needed, click the Back button at the top right corner of the page to return to the Home Page. If you need to update your emergency contact information, continue to step 4.

Update Your Emergency Contact Information

4. If changes are needed to an existing emergency contact click the row-level Edit button. If a new emergency contact needs to be added, click the Create button. The Employee Emergency Contact (EMER) transaction page opens.

This is a screenshot of the Emergency Contact Information Section with the row in the grid expanded and a red box around the edit and create buttons.

5. If a new contact is being added, click the Insert (+) icon. Locate and update the fields you want to add/modify (be sure to use the expand/collapse (🞂) icon and the links to view all fields), then click the Update & Close button to save your changes.

This is a screen shot of the Employee Emergency Contact (EMER) screen with a red box around the insert icon to expand the row in the grid. There is a red box around the expand/collapse icon and the contact information area section for the end user to fill in the fields. There is also a red box around the update and close button to end the transaction.

Important Information - Changes are Effective Immediately

Changes to this information will take effect immediately. No additional approval is needed.

Process Legal Name Change

The Name Change History page is where you can process name changes either because corrections are required or because you have had a legal name change.

Access the Name Change History Page & View Your Information

On the ESS Home Page, click the Profile QuickLink. The Profile Information landing page opens to the Work Details page.

2. Click Process Legal Name Change on the carousel (the scrolling menu at the top of the page). If this option isn’t visible, click the right arrow (>).

3. Review the information on the page. To view additional details about a row, click the row-level expand/collapse (🞂) icon. If no changes are needed, click the Back button at the top right corner of the page to return to the Home Page. If you need to update your legal name, continue to step 4.

Update Your Legal Name

4. Click the Process Name Change button at the top right corner of the page. The Employee Identification Change Form (EICF) transaction page opens.

This is a screenshot of the Name Change History Screen with a red box around the "Process Name Change" button.

5. Complete the Name Change Information fields:

- Name Change Reason: Click the blue picklist icon to select a code.
  Note: Although this field does not have an asterisk (*), it must be completed.
- New First Name: Enter your new first name, if applicable.
- New Middle Name: Enter your new middle name, if applicable.
- New Last Name: Enter your new last name, if applicable.
- Attachments: Click the blue Attachments button to upload supporting documentation.

Note: Although this field does not have an asterisk (*), it must be completed.

This is a screenshot of the Name Change Information section. There are red boxes around the following fields: Name change reason, New Middle Name, New Last Name, New First Name, and the attachments button.

6. Click the Update & Close button to save your changes.

This is a screenshot of the Employee Identification Change Form (EICF) screen showing the Name change information area. There is a red box around the update and close button.

Important Information - Approval Required

Changes to this information will be routed via workflow to your Payroll or Human Resources professional for review and will take effect once approved.

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